Custom software, built like a work order.
We design and build the software, AI agents, and automation your business runs on, for companies across Barrie, Simcoe County, and beyond. Scoped and signed off in person, price fixed up front.
A Dashboard Built for Reporting
We built a custom admin dashboard that gives leadership clear visibility into operations — with real-time reporting, tailored metrics, and the insights teams need to act quickly. It's one example of the custom software services we offer Barrie businesses.
- Real-Time Reporting: Live metrics and summaries updated as data changes.
- Custom Analytics: Dashboards tailored to the KPIs that matter most.
- Role-Based Access: Secure views for leadership, managers, and staff.
- Data Visualization: Charts and trends that make complex data easy to read.
Service Lines — 3
Software, AI, and automation — built for your business.
If you can describe it, we can build it — scoped and priced to fit Barrie and Simcoe County business budgets. See our current pricing or read about a recent project below.
Custom Software
Tailored software designed around how your business actually operates.
- Business dashboards with the metrics that matter to you
- Mobile apps for field teams and staff
- Internal workflow tools and admin systems
- Integrations between the tools you already use
AI & Agentic Solutions
AI agents that do the work, not chatbots that answer questions about it.
- Automated invoice and document processing
- Agents that make routine decisions and take action
- Smart search across contracts, quotes, and job files
- Automated reporting delivered on a schedule
Built on open-source AI agent frameworks — client-focused and tool-agnostic.
Business Automation
Connecting the tools you already pay for and killing manual busywork.
- Automated invoicing and billing
- Automated scheduling and job routing
- Automated recurring reports
- Fewer spreadsheets, less double entry
Crew Log — AI & Agentic Automation
AI agents that actually do the work.
A chatbot answers questions. An agent takes action — it reads a document, makes a decision, and updates your systems, without someone sitting there clicking through it. That's the difference we build for Barrie and Simcoe County businesses.
~15 hrs/month saved
Invoices arrive by email, an agent extracts the line items, matches them to the job, and files them for approval — no manual data entry.
Answers in seconds
Smart search across quotes, contracts, and job files, so staff stop digging through folders to find what they need.
No more Friday scramble
Automated weekly job, revenue, and crew reports built from the systems you already use — delivered on schedule, every time.
Want to see where automation could save your business time? Book a free consultation and we'll walk through what's possible, or read what AI actually works for small businesses in Simcoe County.
Signed Off By — Barrie Clients
“Kaya Solutions built exactly the custom software my business needed. They took the time to understand how I work, delivered a solution that fit perfectly, and the price was more than reasonable. I couldn’t be happier with the result.”
Ergun C. — Kaya Solutions client
Ready for results like this? Book your free consultation.
Serving contractors, trades, service companies, professional services, and retail and e-commerce businesses across Barrie, Innisfil, Orillia, and Bradford West Gwillimbury.
Custom software, starting at $150/month.
Regular price $375 per month, now $150 per month for a limited time.
For a limited time, new clients get 60% off our standard rate. Whatever you need built — dashboards, mobile apps, integrations, AI agents, automations — we’ll scope it with you in person and give you a clear price up front. No hidden fees. No surprises.
- Free demo and consultation — face-to-face or by phone
- Any custom software — web, mobile, dashboards, integrations
- Built and supported locally in Barrie, Ontario
- Clear scope and pricing before any work begins
Job Site Q&A
Software consultation FAQs
What does a free software consultation include?+
Your free consultation is a face-to-face or phone conversation where we learn about your business, your goals, and any specific software challenges you're facing. We'll walk through what's possible, give you a clear scope, and provide an honest price — no obligation, no pressure.
How much does custom software cost?+
Every project is scoped individually, but our current plans start at $150/month as part of a limited-time 60% off offer for new clients. During your consultation we'll give you a clear, upfront price based on exactly what you need — no hidden fees.
Do you only work with businesses in Barrie?+
Barrie is home base, and we love working face-to-face with local businesses, but we also build custom software for clients across Simcoe County, including Innisfil, Orillia, and Bradford West Gwillimbury, as well as remotely by phone.
How long does a custom software project take?+
Timelines depend on scope — a simple dashboard might take a few weeks, while a larger system with integrations can take a few months. We'll give you a realistic timeline during your consultation and keep you updated throughout the build.
Can I meet with someone in person?+
Yes. As a Barrie, Ontario software company, we offer face-to-face consultations for local businesses, in addition to phone and video calls for clients further away. Book a free demo to get started.
What can an AI agent actually do for my business?+
An AI agent can read incoming invoices and file them for approval, search across your quotes, contracts, and job files to pull up an answer in seconds, make routine decisions based on rules you set, and generate reports on a schedule — without someone doing it by hand. It's concrete work getting done automatically, not a chatbot that just answers questions.